This article is going to show you the different ways to create an invoice on Tradeshift’s web portal. If you are using EDI to invoice your customers, have a look at these articles. If you are looking to convert and upload PDF invoices on Tradeshift, take a look at our Documents Uploader app

  • From the “Create document” launcher 
  • From the Network Manager
  • By flipping a Purchase Order into an Invoice
  • By using an already existing invoice as a draft

From the “Create Documents” launcher

 

Create_Documents_Expanded


The "Create Documents" launcher allows you to easily create any of the six standard document types available on Tradeshift, which are:

  • Prepayment Invoice
  • Pro Forma Invoice
  • Credit Note
  • Quote
  • Purchase Order

To create an invoice via this launcher, simply open it and select "Invoice", then fill your invoice as explained below:

  1. You can search for the recipient in the search bar. If the recipient is not found, you can add an external connection manually (For more information read about the benefits of the Business Network).
  2. Fill in details for
    1. Invoice Number
    2. Issue Date
    3. Currency
    4. Payment Due Date
    5. Delivery Date
    6. (Optional) any relevant additional fields
  3. Fill out Invoice Line items
  4. Specify payment method
  5. Upload any optional file attachments
  6. You may save the invoice as a draft, preview the finished invoice or send it to the recipient.

CreateInvoiceDetails

If the invoice is being sent to a manually added connection, you will have the option to edit the email you send out. You will also be able to send a copy of the invoice to your own email address. 

From the Network


Invoice_From_Network


  1. Open the Network app
  2. Select the Contact in your Network you want to invoice, and click the dots at the level of the contact
  3. Choose “Create Document” and then “Invoice”
  4. You can then complete your invoice, as explained above.

By flipping a Purchase Order to an Invoice


Invoice_From_PO


  1. Open the Documents list
  2. Find the Purchase Order you wish to invoice against
  3. Click the document, and select “Create invoice” from the side menu

The invoice will then be pre-populated with the information Purchase Order

  • First enter an invoice number. You will notice that the fields below are pre populated, as this is a PO based invoice and only require the PO number.
  • If you only want to partially invoice the PO, you can change the lines accordingly.
  • When you are ready to submit the invoice you should click the green “Send” button at the bottom of the screen.

By using an already existing invoice as draft


Inv_from_draft


  1. Open the Invoice you'd like to use as draft
  2. Click the "Use as draft" button at the top of the screen
  3. Choose whether you want to send the new invoice to the same recipient or to another contact. Based on this, the recipient field will adjust.
  4. Fill out the new invoice normally, and send!