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India - Clearance Solution
Created on 2020-09-07 11:13:36; Last updated on 2021-01-28 11:00:13
The Indian GST Council has announced amendments to the existing GST legislation framework. Starting the 1st of October 2020, the Indian government will enforce an invoice reporting mandate for businesses with an annual turnover above INR 500 Crores (Approx.$67M), for all their B2B, B2G and Export transactions. These introduce the principle that an invoice is only considered valid if it contains an Invoice Reference Number (IRN) and QR code.
The Tradeshift Solution
Tradeshift is introducing a solution that will allow sellers to register and clear documents with the IRP before they are transmitted to buyers.
When talking about the Tradeshift Solution, there are two options available:
- Use Tradeshift for the clearance with the IRP.
- Send documents from the Tradeshift Platform after you have done clearance.
Using Tradeshift for Clearance
The sellers impacted by the new compliance rule will need to opt-in for Indian tax clearance and are required to first register with the Indian GST and receive a GSTIN number. When registering, you will receive a GSTIN number along with a username and a password. Remember to also include the GSTIN number on your company profile, under 'Company Identifiers'.
Furthermore, production API credentials must be obtained, which are needed for authentication purposes via registration on the e-invoicing portal. This registration can only be done with a valid GSTIN number. This article will explain the steps necessary for obtaining API credentials.
Next, download the ‘Seller Configurator App’ from the Tradeshift App Store.
Open the seller configurator app and click on the ‘Indian Tax Clearance Tab’. Check your 'Company Name' and 'GSTIN Number'.
Fill in the username and password provided to your company by the GST authorities and click 'Save'.
The seller will then be active for India compliance. Tradeshift will do an API call to Trustweaver and documents can be submitted to the India GST.
Indian clearance can be deactivated by clicking the deactivate option in the 'Seller Configurator' app.
Sending Documents via Tradeshift after Clearance
To send an invoice via Tradeshift after Clearance, you will need to create an invoice on Tradeshift as per the normal procedure.
Add IRN number in the document header.
Attach the PDF of the invoice including the QR Code returned by IRP and click 'Send' when all other necessary information is filled in correctly. If you, as an integrated seller, send the QR code in your document data file as an attachment, Tradeshift
will include the QR code in the Tradeshift generated PDF.
Sent invoice example:
Sending Documents via Tradeshift with TCS included
In order to send documents via Tradeshift with the TCS (Tax collected at source) included, select the percentage from the dropdown list, when creating an invoice. Make sure to check the amount adjusted accordingly before sending the document.
It is important to remember that some receivers have an active business firewall on their account, which means that they have put certain document validation rules in place. This means that sometimes a document that has been cleared will fail customer enforced validations, with the outcome that the legally cleared document cannot be sent. Make sure to always check the validation rules available for each and every customer on their landing page.
There are two options to delete the document submitted to the Indian tax authority:
- Cancel api that can be used within 24 hours from when the document was submitted to the Indian tax authority
- Submit a credit note to the Indian tax authority in order to cancel the original invoice and re-submit it
You can also read this article on Mandatory e-invoicing in India on our website.
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