The Indian GST Council has announced amendments to the existing GST legislation framework. Starting the 1st of October 2020, the Indian government will enforce an invoice reporting mandate for businesses with an annual turnover above INR 500 Crores (Approx.$67M), for all their B2B, B2G and Export transactions. These introduce the principle that an invoice is only considered valid if it contains an Invoice Reference Number (IRN) and QR code.

From 1 January 2021, the compliance threshold was reduced to INR 100 crore.

Starting from 1 April 2021, it has been formally announced that e-invoicing will become mandatory for companies with a turnover of > INR 50 crore (equivalent to around USD 7m) or more.

The Tradeshift Solution

Tradeshift is introducing a solution that will allow sellers to register and clear documents with the IRP before they are transmitted to buyers.

When talking about the Tradeshift Solution, there are two options available:

Using Tradeshift for Clearance

The sellers impacted by the new compliance rule will need to opt-in for Indian tax clearance and are required to first register with the Indian GST and receive a GSTIN number. When registering, you will receive a GSTIN number along with a username and a password. Remember to also include the GSTIN number on your company profile, under 'Company Identifiers'.

Furthermore, production API credentials must be obtained, which are needed for authentication purposes via registration on the e-invoicing portal. This registration can only be done with a valid GSTIN number. This article will explain the steps necessary for obtaining API credentials.

Next, download the ‘Seller Configurator App’ from the Tradeshift App Store.

Open the seller configurator app and click on the ‘Indian Tax Clearance Tab’. Check your 'Company Name' and 'GSTIN Number'.

Fill in the username and password provided to your company by the GST authorities and click 'Save'.

The seller will then be active for India compliance. Tradeshift will do an API call to Trustweaver and documents can be submitted to the India GST.

Indian clearance can be deactivated by clicking the deactivate option in the 'Seller Configurator' app.

Sending Documents via Tradeshift after Clearance

To send an invoice via Tradeshift after Clearance, you will need to create an invoice on Tradeshift as per the normal procedure.
Add IRN number in the document header.

Attach the PDF of the invoice including the QR Code returned by IRP and click 'Send' when all other necessary information is filled in correctly. If you, as an integrated seller, send the QR code in your document data file as an attachment, Tradeshift will include the QR code in the Tradeshift generated PDF.

Note: When the document is waiting a response from the Indian tax authority, the document state will be changed to In Clearance. The document state will change to Received, after the document is cleared. If the document fails clearance, the document will change state to Failed and the user will be able to see error messages on the document informing the user why the document fails.

Sent invoice example:

Note: It can take up to 24 hours for the document to be cleared, as the Indian tax authority supports an async clearance process.

Sending Documents via Tradeshift with TCS included

In order to send documents via Tradeshift with the TCS (Tax collected at source) included, select the percentage from the dropdown list, when creating an invoice. Make sure to check the amount adjusted accordingly before sending the document.

Business Firewall

It is important to remember that some receivers have an active business firewall on their account, which means that they have put certain document validation rules in place. This means that sometimes a document that has been cleared will fail customer enforced validations, with the outcome that the legally cleared document cannot be sent. Make sure to always check the validation rules available for each and every customer on their landing page.

There are two options to delete the document submitted to the Indian tax authority:

  • Cancel api that can be used within 24 hours from when the document was submitted to the Indian tax authority
  • Submit a credit note to the Indian tax authority in order to cancel the original invoice and re-submit it

You can also read this article on Mandatory e-invoicing in India on our website.